Admin Assistance

Admin Easy knows administration consists of all those time-consuming tasks which need to run smoothly. They help you or your business to function, so that you can concentrate on your own objectives. As a Virtual Assistant we work on your behalf to make sure all of the fine details are taken care of. This means you can focus on what you do best.

Video and Phone Conferencing

Video and phone conferencing is now the new normal.  Admin Easy can help with scheduling:

• Zoom Meetings and Zoom Webinars

• Microsoft Teams

• Webex Application

• Skype Application

• Range of video and audio editing for all types of meetings. Tidying up meeting and webinar recordings. This ranges from basic crops to indepth reviews to remove mistakes and polish up audio quality.  

Inbox Management

When you are out of the office travelling and at meetings, it can be hard to find the time to respond to emails.  Admin Easy can help with:

• Monitoring and responding to emails and removing junk-mail

• Flagging important emails and client communication management

• Setting up rules to filter your emails

• Setting up auto respond or an Out-Of-Office to better manage client expectations

• Contacting your clients or suppliers, Arranging mutually convenient appointments

• Booking external and internal meeting rooms, Arranging travel and Sending reminders to attendees

  Collating & Preparing Meeting Papers

  It can be very time consuming preparing meeting packs, whether it is for a 1:1 meeting, a conference or a board meeting.  Admin Easy can help with:

• Creating a standard template on Powerpoint or Adobe PDF and inputting information into the template

• Collating and chasing information from your team members or contacts

• Distributing papers/packs

  Travel Research & Arrangements

  Travel is a big part of any business owner’s day whether this is locally by car, or overseas travel.  Admin Easy can help with:

• Preparing your itinerary, Arranging meetings

• Planning your journey and the best possible routes

• Researching and booking flights and/or hotels

• Researching train timetables and car rental comparison

  Contact Management

  Have you recently attended a conference or networking event and have a pile of business cards you don’t know what to do with?  Admin Easy can help to:

• Create a spreadsheet of your contacts

• Add contacts to your Customer Relationship Management (CRM) system

• Add contacts into your e-marketing system (if GDPR compliant)

• Squarespace website updating

  Accounts Preparation

  Do you buy lots of goods or services and find yourself at the end of the year dreading having to prepare the paperwork for your accountant?  Admin Easy can help with:

• Organising your receipts and keeping your expenses up to date

• Setting up or updating a spreadsheet to record your expenses;

• Entering your receipts on to your expenses log

  Office Management

  Maybe you are so busy your office is dis-organised, or your office systems just aren’t working for you.  Admin Easy can help with:

• Organising and setting up your office

• Organising and filing paperwork

• Suggesting and implementing office systems

  Human Resources Support

  Human Resources can be very admin-intensive. Motivated employees are key to success as it promotes productivity. Admin Easy can help with:

• Writing job descriptions and person specifications. Creating and posting job adverts.

• Finding and shortlisting suitable candidates and reviewing CVs

• Preparing contracts and job offer letters

• Preparing new starter packs and induction checklists & developing staff handbooks

  Mail Shots & Letters

  Admin Easy can help with:

• Preparing and sending letters or presents to clients and suppliers

• Sending invitations to an event

• Sending Holiday or Birthday cards and gifts

• Preparing letters by mail merge from a database